GUIDELINES FOR SESSION CHAIRS

The chair of each session is expected to arrive at the session room at least 10 minutes before the session begins, and to check the attendance of speakers in the session according to the schedule. Each speaker has 20 minutes for both presentation and discussion. The chair may ask speakers who bring their own laptops to do a compatibility test before the session begins.

GUIDELINES FOR ORAL PRESENTATIONS

Oral presentations have high scientific relevance. It is essential that you take this presentation seriously and prepare your presentation to highlight the novel contribution of your research to the fullest.

Timing. Presenters at all sessions are required to show up at their corresponding sessions 15 minutes in advance of the first paper. Each oral presentation at ICDAR2009 is allocated 20 minutes. 15 minutes for the presentation and the rest for questions / answers from the audience moderated by the session chair. It is necessary to stay on schedule so people moving between sessions can attend to the presentations they plan to. Plan your talk and the number of slides to allow for a relaxed pace. A usual recommendation is of one slide per minute.

Preparing slides. Prepare a legible presentation. Rooms in ICDAR2009 (Arnau de Vilanova, Lluis Vives I and Lluis Vives II) can accommodate 400, 200 and 140 people in conference/classroom style seating respectively. In your slides, make good use of font sizes, color and contrast. Your presentation must be legible from the back row, with decent lighting. As a rule of thumb, if you can stand two meters away from your computer’s monitor and easily read your slides, your slides are good enough.

A/V equipment. All session rooms will be equipped with a laptop computer and a LCD projector. Presenters are expected to copy their presentations to the provided laptop off their own CD-ROMs or USB Memory sticks before the session begins. You can alternatively use your own equipment, but in such a case you are strongly adviced to to connect your equipment and test the signal matching before the session begins.

GUIDELINES FOR POSTER PRESENTATIONS

A board that can fit an A0 portrait poster (Width: 95cm, Height: 140cm) will be provided for each poster. Thumbtack and/or pins will also be provided to secure posters in place. Each paper’s code will be shown up on the board. The list of poster codes and the corresponding titles will be also displayed in the poster room. Each poster will be displayed for the entire day. Pease mount your poster early in the morning before the first coffee break and remove it after the last session of the day. We encourage all presenters to stay close to their posters during coffee breaks. All presenters are required to be present at their poster panel during the corresponding poster session to present their work and discuss with the conference participants.